Key tracking software for facility service teams
- No real access codes stored
- Anonymous asset labels
- Tenant-isolated audit history
The operational problem
Distributed facility operations make it hard to know who holds what — and to prove it when something goes missing.
Access assets spread across teams
Keys, badges and remotes live with technicians, supervisors and subcontractors in the field.
Technicians and subcontractors change
Onboarding and offboarding without a registry leaves assets unaccounted for between handovers.
No clear responsibility for returns
Without a transfer/return record, it's unclear who owes which key back to which customer.
Incident investigation is slow
Reconstructing handovers from chats and spreadsheets takes hours instead of minutes.
Risky key labels
Customer names or addresses written on physical tags expose the site if a key is lost.
Multi-building complexity
Customers with several buildings, technical rooms and gated zones need structured records.
How RevokeTrail helps
A software-first registry built for technical and facility teams that need to prove custody across customer sites.
- Track keys, cards, badges, remotes and access-code references
- Link assets to customers, sites and access areas
- Assign, transfer and return workflows with clear holder visibility
- Append-only audit trail across the asset lifecycle
- Anonymous printable labels — no customer identity on the physical tag
- No real secret values stored — only labelled references
- Subcontractor and partner accountability without external login in MVP
Facility operations this fits
- Building maintenance teams
- Technical rooms and risers
- Gated areas and perimeter access
- Waste, laundry and service rooms
- Multi-building customer sites
- Subcontractor handovers