Key tracking software for cleaning companies
- No real access codes stored
- Anonymous asset labels
- Tenant-isolated audit history
The operational problem
Cleaning operations move keys between cleaners, supervisors and partner companies every day. The usual tools were not built for it.
Keys move between cleaners and supervisors
Assets travel between shifts, teams and sites — and the current holder is rarely written down.
WhatsApp is not an audit trail
Chat messages can't answer who held a customer's key on a given day six months later.
Spreadsheets go stale
Excel files diverge between dispatchers, fall behind reality, and lose handover history.
Customer names on key tags are risky
Writing the customer name or address on a physical tag puts that site at risk if the key is lost.
Subcontractor responsibility is hard to prove
When a key was handed to a partner cleaner, you need clear records — not memory or chat history.
Lost keys mean trust problems
A missing customer key is a real incident. Without history, it's hard to investigate or resolve.
How RevokeTrail helps
One software-first registry built around how cleaning teams actually work — no key cabinet hardware required.
- One registry for keys, cards, badges, remotes and access-code references
- Assign, transfer and return workflows for every asset
- Current holder visibility across cleaners, supervisors and subcontractors
- Partner-level and worker-level accountability
- Anonymous printable labels with internal ID and QR only — no customer identity on the tag
- No real access codes, PINs or alarm codes stored — only labelled references
- Append-only audit history for assign, transfer, return, incident and label-print events
Cleaning operations this fits
- Office cleaning across multiple buildings
- Residential cleaning with stricter B2C privacy needs
- Shopping centres and retail common areas
- Schools and kindergartens
- Medical offices and clinics
- Multi-site customer contracts with regional teams