The operational problem
Most key management software is built around key cabinets and hardware. Field operations teams need physical key tracking software that works without dedicated hardware — and without spreadsheets, WhatsApp threads or paper notes.
Assets move constantly
Keys, cards and remotes change hands between workers and partners every day.
Spreadsheets go stale
Excel files diverge between people, get out of date, and never tell you who holds what right now.
WhatsApp is not an audit trail
Chat messages can't answer 'who had this asset on March 14th' six months later.
Onboarding is slow
New workers and dispatchers need fast clarity on what's in the field and who holds it.
Missing assets = real risk
A lost key or unreturned badge is a customer-trust problem and a security exposure.
No reliable history
When incidents happen, you need a timestamped record — not a chat search.
What RevokeTrail does
A single, audited registry for software-first key tracking and access asset management. Clear holder responsibility and a clean workflow for assign, transfer and return — with no dedicated key cabinet hardware required.
- Software-first key tracking — no dedicated key cabinet hardware required
- Replaces Excel, WhatsApp and paper notes with a single registry
- Tracks physical keys, cards, badges, remotes and other access assets
- Tracks access-code references only — real PINs and door codes are never stored
- Clear holder responsibility with assign, transfer and return workflows
- Anonymous printable labels and QR codes
- Keeps assignments, transfers, returns, incidents and label prints auditable
- Reports and CSV exports for ops review
Key features
Everything an operations team needs for access asset tracking and key control software that actually fits how field teams work.
Track every asset type
Keys, cards, badges, remotes, fobs and code-type references — one consistent model.
Know who holds each asset
Holder visibility across in-house workers, drivers and partner organisations.
Anonymous labels & QR
Printable labels carry an internal ID + QR only — no customer name, no address.
Audit history
Append-only log of assign, transfer, return, incident and label-print events.
Reports & exports
Operational reports and CSV exports for review, handovers and compliance work.
Partner & worker accountability
Track responsibility across subcontractors, partner managers and internal staff.
Customer → Site → Area
Model the real operational hierarchy. Sites and areas are optional when you need to move fast.
Incident tracking
Record lost, stolen or damaged assets with notes and a timestamped trail.
Fast dispatcher workflow
Search by asset ID, label, customer or holder. Assign, transfer and return in a few clicks.
Built for field operations that handle customer access
See how RevokeTrail fits the way your team works.
Cleaning companies
Track keys and access assets across cleaners, supervisors, subcontractors, and customer sites.
Read more about Cleaning companiesFacility services
Keep custody clear for technical rooms, service areas, gates, badges, and access cards.
Read more about Facility servicesField service & logistics
Know which driver, worker, or partner holds each access asset during daily service routes.
Read more about Field service & logisticsSubcontractors
Keep partner-level and worker-level responsibility visible when access assets change hands.
Read more about SubcontractorsSecurity & privacy posture
RevokeTrail is designed so that the most sensitive details simply aren't in the system in the first place.
No actual secret values stored
Real PINs, alarm codes, lockbox combinations and door codes are never stored in RevokeTrail.
Code-type assets are references only
Codes are tracked as labelled references so your team can manage them without exposing the underlying value.
Anonymous labels
Printed labels never expose customer names or addresses — only internal IDs and QR codes.
Tenant-scoped data
Each company's data is scoped to its own tenant; users only see assets that belong to their company.
Careful B2C handling
Residential customer information is handled more conservatively where personal data is involved.
Audit trail by default
Asset state changes flow through audited workflows so history is captured, not assumed.
RevokeTrail does not claim SOC 2, ISO, GDPR or any formal certification, and does not make legal-compliance guarantees. These are operational design choices, not certified controls.
Packages
Early-launch packages. Starter, Growth, Professional and Business include self-service checkout. Enterprise is custom. Package limits are enforced for active assets — if your tenant reaches the active-asset cap, you can upgrade your plan or archive unused assets.
Active-asset limits are enforced. When your tenant reaches the active-asset cap, upgrade your plan or archive unused assets to free up capacity. Pricing and packaging may evolve as the product matures.